Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs or DOIs for the references have been provided.
  • The text is single-spaced; uses a 10-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end. Please see 'Author Guidelines' for more support and a template to download.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

aEX Converge Symposium Submissions

Workshop Presentations (AM session)

Workshops will support professional development for staff and students and provide an opportunity to build research skills. 

Submission Format 

Presentation Format 

  • In-person 30 mins - 1 hour.  

Review Criteria 

  • Relevance to building research culture and skills;  
  • Number of workshop places available in the program;
Research Presentations (PM Session)

Research presentations may feature the following:

  • provide a forum for discussion of key directions in research-informed practice; 
  • the presentation of works in progress;  
  • reports on specialised topics;  
  • position papers;  
  • pilot studies; or  
  • brief reports on innovative practice in technology-supported teaching and learning.  

As a general guide, a research presentation might include background information, a description of the work undertaken, results achieved and discussion or conclusions. 

Presentation format 

  • 10-minute presentation plus 5-minute Q&A (then 5 minutes enabling a changeover for rooms). 

Submission format 

  • An extended abstract of up to 1000-1500  words maximum (including APA referencing) developed on the executive summary submission template. (The authors will be invited to publish a full paper in He Rourou following the symposium)

Review Criteria  

Double peer review based on the following criteria: 

  • Relevance to intended audience; 
  • The paper is original, and clearly identifies broad and insightful implications for theory and/or policy and/or practice; 
  • Clearly situated in current literature and/or policy with well-articulated conceptual or theoretical framework and related research questions that address a novel issue(s); 
  • Adopts an appropriate research methodology for the purpose of the paper;  
  • Insightful critical analysis and interpretation that leads to clear, logical findings, conclusions and implications for theory and/or policy and/or practice;  
  • Ease of reading, grammar, spelling, format, and referencing details.
Poster Presentations (Evening Session)

Posters are an opportunity to visually share and showcase projects and development initiatives and discuss these with Symposium delegates. Examples here. Posters do not need to represent a completed project.

Presentation format  

  • Posters should be shared in a printed and digital format
  • For printed posters:  
  • A0 or A1 size;  
  • and may include AR elements and or QR codes. 
  • For digital format:  
  • Full poster needs to be viewed on one screen; 

Submission format 

  • You do not need to submit your completed poster until November 14th. AEX will print posters submitted by this date. You can bring your own poster on the day if you would rather print it yourself.
  • 500-word abstract, not including references, using the aEX Symposium poster abstract template

Review criteria 

Double peer review for Posters are based on the following criteria: 

  • Showcasing exemplary innovation of practice; 
  • Has a theoretical underpinning; 
  • Coherent and logically structured.

Suggested journal submission formats

Practice-Based Research Articles 

Staff or student projects are often well presented as practice-based research articles. These present important new research results of significance and go through the peer review process. Research articles should include an abstract, an introductory paragraph, up to five figures or tables, and up to 40 references, with text totalling no more than 5,000 words. It is expected that the following sections are clear in the submission.

  • Abstract (all manuscripts should include an abstract of 120-300 words.)
  • Introduction/context
  • Literature review
  • Research question(s)
  • Methodology
  • Results and analysis
  • Discussion/challenges
  • Conclusion and recommendations
The following submissions are also welcomed and undergo editorial review.

Book Review (700-1500 words) on books that span our disciplines. For a separate guide on how to complete this please have a look at this link.

Practitioner reflections (1000-2500 words)

Opinion pieces (1000-1500 words)

Research overviews (up to 1500 words)

General guidelines for publishing

As part of the submission process, authors are required to check off their submission’s compliance with all of the following items, and submissions may be returned to authors who do not adhere to these guidelines.

Style 

All submissions should follow a consistent referencing style and we recommend APA style. The submission file should be in OpenOffice, Microsoft Word, or RTF document file format.  Any supplemental files should be in Microsoft Word, OpenOffice, Microsoft Word, or RTF document file format or Excel format. Please do not upload PDF files unless they accompany LaTeX files. This template is available for use.

Te Reo Māori

He Rourou encourages authors to integrate te reo Māori into their texts thoughtfully. Te Taura Whiri i te Reo Māori guidelines is a helpful resource to support Māori language orthography. He Pātaka Kupu and The Māori Dictionary are also excellent resources for correct spelling and information which will support learning for authors and readers.

The following guidelines are applicable when using kupu Māori. 

  1. Provide the English translation in brackets the first time the word is used and then only in te reo Māori for the remainder of the article.
  2. A Glossary is only necessary for out of the ordinary kupu or when further research is required. For example, newly created digi tech terms or newly translated terms which you wouldn't yet find in a dictionary.
  3. Optional links to papakupu and resources for the readers (these may be included in the publication by the EIC, rather than individual articles).
Contact information 

Supply complete contact information for all authors: Name, affiliation, complete street address, email address, and phone number. Indicate the corresponding author. During the editing process, you will also be asked to share a high-resolution profile picture and a short biography.

Typescript 

Feel free to use the word template available here. Abbreviations and acronyms should be spelt out at first mention. Pages should be numbered consecutively. Tables, figures and illustrations should be numbered and uploaded as additional files in addition to the in-text version.

If there are other items that you would like to publish please contact the Editor-In-Chief at herourou@themindlab.com

Workshop Presentation

Workshop Presentations (AM session)

Workshops will support professional development for staff and students and provide an opportunity to build research skills. 

Submission Format 

Presentation Format 

  • In-person 30 mins - 1 hour.  

Review Criteria 

  • Relevance to building research culture and skills;  
  • Number of workshop places available in the program;

Research Presentation

Research Presentations (PM Session)

Research presentations may feature the following:

  • provide a forum for discussion of key directions in research-informed practice; 
  • the presentation of works in progress;  
  • reports on specialised topics;  
  • position papers;  
  • pilot studies; or  
  • brief reports on innovative practice in technology-supported teaching and learning.  

As a general guide, a research presentation might include background information, a description of the work undertaken, results achieved and discussion or conclusions. 

Presentation format 

  • 10-minute presentation plus 5-minute Q&A (then 5 minutes enabling a changeover for rooms). 

Submission format 

  • An extended abstract of up to 1500-2000  words maximum (including APA referencing) developed on the executive summary submission template. (The authors will be invited to publish a full paper in He Rourou following the symposium)

Review Criteria  

Double peer review based on the following criteria: 

  • Relevance to intended audience; 
  • The paper is original, and clearly identifies broad and insightful implications for theory and/or policy and/or practice; 
  • Clearly situated in current literature and/or policy with well-articulated conceptual or theoretical framework and related research questions that address a novel issue(s); 
  • Adopts an appropriate research methodology for the purpose of the paper;  
  • Insightful critical analysis and interpretation that leads to clear, logical findings, conclusions and implications for theory and/or policy and/or practice;  
  • Ease of reading, grammar, spelling, format, and referencing details.

Poster Presentation

Poster Presentations (Evening Session)

Posters are an opportunity to visually share and showcase projects and development initiatives and discuss these with Symposium delegates.

Presentation format  

  • Posters should be shared in a printed and digital format
  • For printed posters:  
  • A1 size;  
  • and may include AR elements and or QR codes
  • For digital format:  
  • Full poster needs to be viewed on one screen; 

Submission format 

  • You do not need to submit your completed poster until November 14th. AEX will print posters submitted by this date. You can bring your own poster on the day if you would rather print it yourself.
  • 500-word abstract, not including references, using the aEX Symposium poster abstract template

Review criteria 

Double peer review for Posters are based on the following criteria: 

  • Showcasing exemplary innovation of practice; 
  • Has a theoretical underpinning; 
  • Coherent and logically structured.

Articles

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